Job Description
Work Schedule: EST Business Hours
Company: PPB & Green Ocean Property Management – over 20 years in business and continuing to grow
About the Role
You’ll be the air-traffic controller of transactions — coordinating attorneys, lenders, title, inspectors, HOAs, and municipalities to hit every milestone on time. Your work ensures deadlines are met, files are audit-ready, and clients have a smooth closing experience.
Key Responsibilities include:
- Offer to Purchase (OTP): Open files, confirm terms, coordinate earnest money deposits, and distribute key dates.
- Purchase & Sale (P&S): Manage attorney drafts/riders, version control, second deposits, and disclosures/addenda.
- Contingency Management: Schedule inspections, appraisals, and track mortgage commitments.
- Title, Liens & HOA Requirements: Coordinate resale docs, estoppels, municipal lien certificates, and payoffs.
- Repairs/Credits & Access: Facilitate vendor quotes, approvals, and access for inspectors/contractors.
- Closing Prep: Confirm insurance, coordinate Closing Disclosure (CD), prepare Commission Disbursement Authorization (CDA), and manage key/possession logistics.
- Post-Close: Archive files, reconcile commissions, update CRM, and request testimonials.
Qualifications
- 3+ years of residential transaction coordination or brokerage operations
- Mastery of MA & NH real estate milestones and documents (e.g., MA 6D, MLC, smoke cert; NH RETT, PA-34, condo resale docs)
- Strong document control and contingency tracking skills
- Proactive communicator with fast response times
- Proficient in DocuSign, Google Workspace, and task/project tools (Asana, Notion, Slack, etc.)
- Experience with HOA/condo resale packages (preferred)
- Familiarity with repairs/credits workflows and commission splits (nice to have)
How to Apply
Please click the button “Apply for this Job” and submit the following requirements:
Your CV/Resume
A Loom video showing how you managed an HOA Board meeting, a vendor project, or a compliance process
(walk us through how you planned it, handled it, and executed it)A 123Disc Assessment
Employment Type: Probationary - Full Time
Location: Remote
Minimum Experience: Mid-level
We’re looking for a full-time, remote Real Estate Transaction Coordinator to manage the entire contract-to-close process for residential real estate deals. This role requires strong attention to detail, document control, and proactive communication to ensure smooth, on-time closings with zero surprises.